Christmas Gathering Helper Pack

Give Your Helpers a Job and Give Yourself a Seat

The Christmas Gathering Helper Pack is a 17-page printable companion to Gather at the Manger: Christmas Event Kit. The kit tells you what to plan. This pack holds the trackers, cards, and checklists that help you keep track of it all and hand it off to the women who want to help.

If you have ever led a gathering, you probably know how the day can go. You're the one refilling the coffee, hunting for the tape, and answering every question that comes up, and by the time the devotional starts, you haven't sat down once. Your women came to be with each other, and they would love for you to be with them too.

This pack puts each helper's job on a card in her hand, so she can answer most of her own questions before she has to find you. The RSVP list, the shopping list, the seating plan, and the day-of supply box all live on paper instead of in your head. That's what frees you to take a seat at your own gathering.

WHAT'S INCLUDED

✅ 17-page Christmas Gathering Helper Pack (PDF), printable on plain white paper, with role cards and name tags that are nicest on cardstock

✅ RSVP and Headcount Tracker, two pages with room for guests, allergies, and who is bringing what

✅ Budget Planner, with estimate and actual columns, cost per woman, and ideas for where the money can come from

✅ Scale the Menu Guide, the kit's three menus scaled for 10, 20, 30, and 40 women

✅ Shopping List, sorted by store section, with a spot for what you can borrow from the church closet

✅ Table Hosts and Seating, for up to eight tables of eight

✅ Room Setup Map, a grid for sketching your room, with a checklist of everything to place on it

✅ Helper Role Cards, six cut-apart cards for a greeter, food coordinator, setup and decor helper, table host, prayer partner, and cleanup crew

✅ Name Tags, eight to a page

✅ Greeter's Guide, with simple steps and words your greeters can use to welcome each woman and walk her to a seat

✅ Gathering Day Box, a packing list for printed pieces, supplies, room items, and what to confirm with the church

✅ Set-Up and Cleanup Checklists, one for each crew, so they can work without you

✅ Sit Down Too, a page for the last ten minutes before the doors open, plus quick fixes for when something doesn't go as planned

✅ After the Gathering, for newcomer follow-up, volunteer thank-yous, and notes for next year

HOW IT WORKS

Download your file immediately after purchase and print what you need as many times as you need. Print the trackers fresh each time you host.

The pack was made to sit right beside Gather at the Manger: Christmas Event Kit, and its pages point you to the kit pages they go with. Most of it works for any gathering, but Scale the Menu Guide builds on the kit's menus, so the two work best together.

NOTE: This is a digital product. Nothing physical will ship. Please review all images before purchasing. Due to its digital nature, no refunds will be given.

FREQUENTLY ASKED QUESTIONS

✞ What do I get, and how do I get it?
One 17-page printable PDF, delivered right after checkout.

✞ Do I need the Gather at the Manger kit?
The pack was made as its companion, and it works best with the kit. The trackers, role cards, name tags, and checklists work for any Christmas gathering, while Scale the Menu Guide and the page references build on the kit.

✞ How many helpers does it cover?
There are six role cards (greeter, food coordinator, setup and decor, table host, prayer partner, and cleanup crew), and you can print as many copies as you need. The seating page covers up to eight tables.

✞ Which Bible translation does it use?
The closing page quotes Luke 2:16 from the NIV.

✞ Will I need to update it next year?
No. Nothing in the pack is tied to a year, so you can print it again next December.

✞ What's your refund policy?
Because this is a digital product delivered immediately after purchase, we don't offer refunds. Please review the images before purchasing, and reach out if you have any questions.